Category: Civil Service
Title: Business Administrative Associate - NPR Illinois | 91.9 UIS
Close Date: 10/14/2016 - CLOSED
All Applicants: To properly evaluate your qualifications for this position, your online application must include a complete employment history detailing duties, education and certifications. Note that a resume cannot substitute for the information required on the official application form. Failure to list or accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.
DEADLINE TO APPLY: 10/14/16
DEADLINE TO SUBMIT TRANSCRIPTS: 10/24/16
Failure to list or accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.
For full consideration, applicants must be residents of the State of Illinois.
Minimum Starting Salary: $25.64/hr
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.
UIS is an affirmative action/equal employment opportunity employer; persons with disabilities, women and minorities are encouraged to apply.
Duties and Responsibilities:
- Prepare the Corporation for Public Broadcasting annual financial report, the Illinois Arts Council annual financial report, and other annual financial reports required by granting agencies/organizations. prepare supporting schedules for NPR Illinois annual financial statements. Prepare consolidated annual financial statements for NPR Illinois. Serve as primary liaison between NPR Illinois/University of Illinois and external CPA firm during the annual audit. Assure that accounting and reporting practices comply with Federal Communications Commission, Corporation for Public Broadcasting, State of Illinois, federal, and other regulatory/oversight requirements. Prepare monthly reports to general manager/publisher and department heads on monthly and year-to-date financial activities.
- Act as General Manager's designee in all fiscal matters; monitor and review use of fiscal resources including equipment and other inventory. Oversee all fiscal operations of NPR Illinois. Resolve complex and routine accounting problems. Supervise procurement for all NPR Illinois departments. Coordinate and supervise department heads in preparation of annual budget. Advise General Manager-Publisher on all budget matters. Coordinate long term financial planning. Serve on Management Advisory team to General Manager including program/station format reviews. Supervise handling of all revenue generating products for station including grants and contracts. Evaluate potential partnerships and business relationships.
- Ensure that all gifts from donors meet IRS and UIF regulations. Ensure that station receives proper credit for in-kind transactions. Manage and/or assist at special station donor events and during fundraising campaigns. Advise and assist development officers in setting fund drive and other fundraising goals. Supervise receipt, transmittal, and posting of all donor gifts received at NPR Illinois.
- Will provide oversight and supervision for the following roles: Payroll, purchasing, accounts payable, accounts receivable, and HR Front End. P-card reconciliation and I-BUY requisitions; inventory and property control; billing for studio use and rentals; processing contracts related to program acquisition; settlement of contracts for NPR Illinois events and fundraisers; and contract mattes related to other NPR Illinois business; supervise receipt, deposit, and posting of all sales revenue generated by NPR Illinois; oversight of Sound Exchange Reporting, FCC ownership reporting, CPB Compliance and SAS reporting, and Education Desk Proof of Performance reporting.
- Bachelor's Degree in accounting
- Four year experience of professional-level accounting, two of which must have been at an administrative level.
- Experience using a range of office software including Excel
Special Knowledge or Skills Required:
- Ability to meet non-negotiable deadlines
- Ability to produce auditable financial statements consistent with the standards established by the Governmental Account Standards Board
- Ability to create and maintain sound and accurate financial records and reports
- Ability to analyze and interpret university, state, and federal policies and procedures, accounting pronouncements, and state and federal statutes
- Ability to analyze financial performance and trends and translate that material for non-financial managers
- Ability to extract information and create financial reports from accounting software
- Experience administering grants and contracts
- Ability and comfort using various computer programs, including web applications
Environmental Demands: Extensive time working in front of a computer. Must occasionally work long or unusual hours, especially during fund drive events.